How to Draft a General Notification

In this article we explain the following:-

• How to draft a General Notification in the new UI 
  • How to Print a Notice
  • Finding your way around the relevant Register (new)
  • Search, Filter and Export your Register (new)
• How to Draft a Contract Notice in the old UI

This articles explains how to raise contract notices and is based on the NEC3 ECC. The notice types that can be notified varies from contract to contracts based on the role under the contract, main options, secondary options, z clauses.

How to draft a General Notification in the new UI 

It is important that it is clear what is being notified and for what reason. There are several obligations throughout the contract and they are all listed for you within this form. 

In an NEC3 ECC contract the drop-down list of contract notice types will vary for the Project Manager, Supervisor and Contractor as they can notify slightly different events. These drop-down lists can also be update by admins to reflect any Z clauses or secondary options used.

Each Notification requires a subject, and then to choose the contractual reason for the Notification from the drop-down list. The reason for the Notification has to be within that list. However, there is a catch-all “other general notification” at the bottom of the list for either Party wanting to notify something that is not on the list e.g. Project Manager wants to share a safety bulletin for information with the Contractor. They then go on to write the details as to what is being notified.

Fill out all the fields and click the "Create Notification Draft" button at the footer of the form which will take you the draft notice page.

Please note that any 'Notification' created in this draft page will be saved in draft mode for further changes. Only communicated 'Notification' will be sent to Contractor on the subsequent page, by clicking the green action button.

If this green communicate action button is missing, it is because you only have permission to draft the notice and don't have permission to communicate it. Contact your line manager to see if you should have this permission.

How to Print a Notice

Once your notice has been communicated no changes can be made to it. The Notification will automatically be added to the relevant Register and you will be able to print by selecting the Print button.

Finding your way around the relevant Register (new)

From a notice you can navigate back to the relevant Register by clicking the "Back to Register" button or by clicking the breadcrumb navigation.

Search, Filter and Export your Register (new)

The Register shows all the information that the NEC Contract requires it to show and also lots of other useful information to help you manage the notices on your contracts. By default there are 3 different version of this Register:- one for each Party. By default the notice Register shows:-

• ID
• Subject
• Type
• Notified Date
• Notified By
• Status

But the following additional data fields can be added to the Register using the column chooser

• Details

The Register also allow you to search, filter and export.

How to Draft a Contract Notice in the old UI

Important here that it is clear what is being notified and for what reason. There are several obligations throughout the contract and they are all listed for you within this form. There is a “catch-all” element at the bottom for “other general notifications” for anything else that you wish to notify that is not one of the other reasons listed. This is to catch anything else and to avoid the need for a “general communication form” which other systems seem to have and we pride ourselves in not having or needing such a form.

There are three Notifications the Supervisor can give under the contract – date of tests and inspections to be carried out, tests and inspections have been carried out and works can be brought into working areas, and notification of the Defects Certificate. These need to be communicated in writing to the Contractor.

Each Notification requires a subject, and then to choose the contractual reason for the Notification from the drop-down list. The reason for the Notification has to be within that list. However, there is a catch-all “other general notification” at the bottom of the list for either Party wanting to notify something that is not on the list e.g. Project Manager wants to share a safety bulletin for information with the Contractor. They then go on to write the details as to what is being notified.