In this article we explain the following:-
- How to submit items for Acceptance and Accept them
- Creating a Contractor's Issue for Acceptance
- Accepting a Contractor's Issue for Acceptance
How to submit items for Acceptance and Accept them
The contract requires several items to be submitted for acceptance. These will need to be responded to within the contractual timescales where it states one, or for all other matters within the projects period of reply (as stated in contract data 1). These are for all the items the contract states can be issued for acceptance, with exception of the Programme that is covered separately in its own section. It is for matters such as design, subcontractors, change in key people etc. The Project Manager then needs to clearly respond with either acceptance or if non-acceptance, the clear reasons why that will allow the Contractor to correct the submission.
Creating a Contractor's Issue for Acceptance
The Issue for Acceptance template has an “issue type” drop-down menu where all of the items listed in the contract that can be issued for acceptance (except Programme which is covered in its own section) are listed to be chosen from. Then further detail can be added describing the item being issued. Once the draft is created there is the option (not mandatory) to add an attachment before sending. Make sure you do this before communicating as there is no way to add it afterwards and a whole new communication will have to be produced with the attachment.
Accepting a Contractor's Issue for Acceptance
The Project Manager can click on a Contractors Issue from the Register and then click on the “reply” tab to be able to respond with either acceptance or non-acceptance (and to respond within the contractual timescales). If not accepting the Project Manager should clearly state the reasons why they are not accepting so that the Contractor can resubmit accordingly.