These releases contain any new features, improvements and bug fixes worked on for this period.

New + Improved

* FIDIC Green Book - new functionality Claims with Quote

FIDIC Green Book 2nd Edition 2021 requires notice of a claim to be delivered within 28 days of event awareness and a claim to be delivered within 42 days of event awareness.

We already cater for this calculation under the new Supplier Claims with Notice workflow. However, in the FIDIC Green Book case (and there may be others) there is no requirement for the Engineer [PM] to reply to the original notice [which the new Claims with Notice workflow requires so is not a good fit].

The Claims with Quote is now to configurable to allow the Event Awareness Date to be captured and used to calculate the Quote Required Date.

* New configurable dropdowns for PM and Supplier Defects

As a Supervisor/PM I would like to be able to report on the split between defects that were closed because they were accepted versus those that were corrected.

A new configurable placeholder has been added so the user is able to report on the split between defects that were closed because they were accepted versus those that were corrected.

'Closure Reason' has been added as an available column in all three Defect Registers and in the Defect aggregate report.

* New risk assessment tab for PM and Supplier EW's

We have created a new placeholder to provide more information on the Early Warning - whether mitigated or unmitigated. This will enable reporting, as a PM or PM's line manager, on the more granular status of early warnings beyond simply whether they are open or closed. This will help to prevent inappropriate behaviours (i.e. avoid people closing Early Warnings too soon). This is also required for Power BI reporting purposes as mitigation status is currently reported as Mitigated based purely on whether or not there has been an action/owner assigned).

A new Risk Assessment tab has been added where the existing Likelihood, Severity and Priority fields will reside alongside (where specifically configured) with the new Risk Status.

A new configurable placeholder RiskStatusoptions has been added with default values Mitigated and Not Mitigated but with the option to add more statuses where considered appropriate for more granular reporting (e.g. Identified, Assessed, Transferred, Avoided, Accepted, Triggered, which could all be included in the default but marked as inactive by default)

Where the RiskStatusoptions placeholder exists in the contract template a new dropdown will appear on the 'Risk Assessment' tab and completion will be mandatory.
Where the RiskStatusoptions placeholder does not exist in the contract template the dropdown will not appear and the 'Risk Assessment' tab and updating of the Risk Assessment fields will be allowed without any Risk Status (i.e. even if the Risk Status is blank or null)
'Risk Status' has been added as an available column in all three Early Warning registers
'Risk Status' has been added as a column in the Early Warning aggregate report

* New Update contract price for Claims with Notice - FIDIC 2017

Under the original spec for Interim Claims, a new response type of 'Acknowledged' was implemented to allow an interim claim to be replied to without necessarily impacting on the contract price. That is still valid for FIDIC 1999 contracts. However, the 2017 versions of FIDIC also makes a provision for an agreement or determination of each interim claim, which means the Contract Price and/or Dates should be affected when an Interim quotation is accepted or determined. Any subsequent Claim against the same Claim Notice will be cumulative so any acceptance or assessment against the same Claim Notice will need to deduct the previously agreed/determined impacts on current cost, completion date and secondary dates and replace these with the new cumulative impact from the latest accepted quote or latest assessment. This could happen multiple times until a final claim is agreed or a final claim is determined.

* New - Set date to null if a Deemed Notice is raised to interrupt Quote Acceptance process

When a notice interrupts the deemed acceptance process and a Deemed Notice is raised in relation to this the Quote Deemed Acceptance Date still appears in the register. The Quote Deemed Acceptance Date will now be cleared in this scenario.

* Improved translation files

Dutch translations API language files have been reviewed and all English text has been replaced with Dutch.

* Updated Project Bank Accounts functionality **

The Project bank Accounts workflow has been redesigned to now be consistent with other modules. The functionality is the same, but the design has been amended.

* Updated Party Structure functionality **

The Party Structure information has moved from from the Contract template to Contract Overview. This is to make filtering on party structures more efficient behind the scenes.

When a contract is created the party structure will be defaulted to the below values

If Contract Type is "*NEC3 ECC*","*NEC4 ECC*", or "*NEC4 ALC*" then the default value will be Client>Contract Administrator>Supervisor>Supplier
For all other Contract types the default value will be Contract Administrator>Supplier

Although the default values are populated, the user is able to amend the party structure to the other values in the dropdown.

party structure.PNG

* Bug fixes

The following bugs have been rectified:

Contract overview could allow the contract name to be changed to an existing one – this has now been fixed.
Project logo has been removed from UI as its not used anywhere else in FastDraft.
Title was missing from the "other dates" dialog / popup – now shows Contract Secondary dates.
Correct render process when adding users to multiple contracts view.
Display company name on notice for downloaded PDF's if the logo does not exist.
Corrected "Add Company User" disabled message.
Company Number confirmation message was displayed erroneously – when a company already had a company number assigned.

Notes

^^ Items marked with a double up arrow require specific permissions or subscription types before they are available.

** Items marked with a double asterisk will provide improved scalability, performance and reliability for the platform.

Articles in this section

Release Notes up to 2024-01-06 Contract Management (Sprint 79 & 80)