Payments and Secondary Prices

This article is a guide to communicating Batch Payment Certificates and Applications.

This guide contains the following:

• Payments and Secondary Prices
  • Communicate all Currencies
  • Exit wizard without Communicate

Related Articles:

• How to Use the Amounts Register

Payments and Secondary Prices

In order to be able to 'batch' payments for secondary prices together, the following workflows must be switched on in the Master Workflows and then turned on in the relevant template(s)

If they have been selected then the function to create certificates and applications from the original Payment workflows will be disabled.  

If Batch payments have been activated then by selecting certificates or applications, the multiple currencies on the contract will be displayed in the form to populate accordingly. 

Once a draft is saved attachments can be added to the relevant currency and two options are presented. 

• Exit wizard without Communicate - The forms will be saved in draft under the original Payment workflows and will not be able to be communicated in Batch.
• Communicate all Currencies - This will communicate all the currency payments together on one form/Batch.

Communicate all Currencies

On selecting the green button to communicate a warning message will pop up. 

Selecting yes

• A Batch Payment Certificate/Application will be created and shown as Communicated.
• A Payment Certificate/Application on one form will show the figures broken down by currency. 

The dashboard will be updated to show the certified/applied for amount.

Selecting which currency to show from the button near the top right of the Dashboard will show the correct figures.   

Exit wizard without Communicate

If this button is selected the following pop up is displayed 

By selecting Yes an entry is written to the Batch certificate/application workflow with a status of 'Pending Drafts'

No more action can be taken from this workflow.  They need to be worked on from the original Payment workflows - Payment Certificates or Payment Applications.  They will have been created as separate entries, one for each currency, but they are related to each other and have the same Batch reference.

Once communicated the Batch Register now shows the batch as Communicated

Both Batch forms can be viewed to see the breakdown of payments by currency.