It is essential on any project under NEC that the right person is giving an instruction or a notification that they are empowered contractually to do. It is a common issue on projects that instructions are given and followed by someone who is not authorised to do so and it results in numerous problems and affects relationships. Within contract data, there will be a named Project Manager, Contractor and Supervisor. These are the people who are authorised to issue communications in accordance with the contract. If they wish to delegate this power to anyone else within their team, then it needs to be communicated in writing. Within the Contract Management Platform we have seen this necessary to make as a standalone form, so that it is clear at any point in time, who is and who is not authorised to issue communications within the contract.
Delegation of actions - shows a table of the delegated powers to date issued on the project. If the Project Manager/Supervisor/Contractor wishes to create a new delegation, they use “Create New” to bring up the form and to fill in the following details:
- Powers to be delegated
- Who they will be delegated to
- Dates delegation will be in place for
This will then create a draft that can be checked and if necessary amended.
There is also the chance to add an attachment if it is relevant before communicating the notification.
Note: Please note that Contractual delegation, system roles and permissions are not linked. So when you delegate duties under the contract, you will still need to request that the system roles and permissions are updated, by contacting your Super User.
Training Video: How to Delegate Actions: