How to Submit and Accept a Programme

In this article we explain the following:-

• How to Manage the Programme 
• Submitting a Programme 
• Accepting a Programme 
• Training Video: How to Submit and Accept a Programme

How to Manage the Programme

Here within the Contract Management Platform we have gone over and above the contractual requirement but it is, without doubt, good practice project management. Without any kind of narrative, it may be difficult for the Project Manager to understand what the Programme is showing and why it has changed. By the Contractor completing this straightforward narrative it should help speed up the process for responding – with either acceptance or non-acceptance and the specific reasons why. Both Parties should want to get to an Accepted Programme each and every period. Within NEC contracts an Accepted Programme supersedes previous Programmes and becomes the baseline upon which future progress and Compensation Events will be measured against.

Submitting a Programme 

This shows the status of all the Programmes issued for acceptance. It also allows the Contractor to submit a new Programme filling in the following data:

• Programme reference –g. Rev 01, Period 01
• Date of planned Completion– compared to the previous period which is already shown. If no change shows the same date
• Reason for any change to planned Completion– give clear detail why it has changed as to what event(s) this is down to, or if no change just states that
• Change to other contractual milestones– again if there is, state clear reasons why, if no change, then just state no change
• Main progress in period – just headline activities completed since the last Programme issued
• Key activities– main activities planned for the next four weeks
• Critical Path– summarise the critical path for the remaining works (which may or may not be different to last month)
• Main Programme changes– a chance for Contractor to summarise and explain the main changes made in the period. This will allow the Project Manager to understand what has changed and why and hopefully speed up the response for acceptance/rejection
• Compensation events– identify what CE’s have been added to the Programme and a summary of their impact if not already identified above

Once this data is completed it allows the Contractor to add the Programme as an attachment and any other attachments such as native electronic format, critical path filter, 4-week look ahead etc. before formally submitting.

Accepting a Programme 

The Project Manager by clicking on the “Reply” tab from an individual Programme can then respond to the submitted Programme with acceptance (along with any comments) or clear reasons for rejection (in enough detail that will allow the Contractor to correct the submission)

Training Video: How to Submit and Accept a Programme: