How to Submit and Accept a Programme

This article is a guide to submitting and accepting Programmes within FastDraft.

This guide contains the following:

• Training Video: How to Submit and Accept a Programme
• Introduction
• How to Submit a Programme
• Accepting a Programme 

Training Video: How to Submit and Accept a Programme

Introduction

Here within the Contract Management Platform we have gone over and above the contractual requirement but it is, without doubt, good practice project management. Without any kind of narrative, it may be difficult for the Project Manager to understand what the Programme is showing and why it has changed. By the Contractor completing this straightforward narrative it should help speed up the process for responding – with either acceptance or non-acceptance and the specific reasons why. Both Parties should want to get to an Accepted Programme each and every period. Within NEC contracts an Accepted Programme supersedes previous Programmes and becomes the baseline upon which future progress and Compensation Events will be measured against.

How to Submit a Programme

To submit a Programme in FastDraft, you can use the green Create New button...

... or you can use the left-hand navigation panel.

From the Programmes register, click Create New.

You'll then be able to create a new Programme draft, filling in the following information:

• Programme reference – e.g. Rev 01, Period 01.
• Date of planned Completion – compared to the previous period which is already shown. If no change shows the same date.
• Reason for any change to planned Completion – give clear detail why it has changed as to what event(s) this is down to, or if no change just states that.
• Change to other contractual milestones – again if there is, state clear reasons why, if no change, then just state no change.
• Main progress in period – just headline activities completed since the last Programme issued.
• Key activities – main activities planned for the next four weeks.
• Critical Path – summarise the critical path for the remaining works (which may or may not be different to last month).
• Main Programme changes – a chance for Contractor to summarise and explain the main changes made in the period. This will allow the Project Manager to understand what has changed and why and hopefully speed up the response for acceptance/rejection.
• Compensation events – identify what CE’s have been added to the Programme and a summary of their impact if not already identified above.

Once this data is completed and you are ready, click Create Draft.

You can then make any amendments and add any attachments needed. If you're ready to communicate, click Communicate Programme, then Communicate.

Accepting a Programme 

To reply to a Programme, the Project Manager can click on the Reply tab.

If you are accepting the Programme, select Accepted from the dropdown and enter your comments.

If you are not accepting the Programme, select Not Accepted from the dropdown, select your reasons for non-acceptance, and enter your comments.