How to Notify a Defect

This article is a guide to notifying Defects in FastDraft.

This guide contains the following:

• Training Video: How to find your way around the defects module
• How to notify a Supervisor’s Defect 
• How to Update a Defect Notification
• How to Close a Defect Notification

Related articles:

• How to notify a Test/Inspection
• How to Instruct a Search

In this article, we will show you how to create and manage an Defects, Testing, Inspections and Searches for Defects based on an NEC4 ECC Contract and flag any specific differences from other forms of NEC Contracts. These  workflows can be used for NEC3 ECC, NEC3 ESC, NEC3 PSC, NEC3 TSC, NEC4 ECC, NEC3 ESC, NEC4 PSC, NEC4 TSC and also the short version of the contracts. 

Training Video: How to find your way around the Defects Module:

How to notify a Supervisor’s Defect 

The Supervisor can create a defect by clicking on the green Create New dropdown button at the top of the page...

or by using the left-hand navigation panel.

From the Defect Notifications register, click Create New.

You are required to enter the Subject, and the details of the Defect. Once ready, click Create Draft.

This allows the Supervisor to check the details produced and add a relevant attachment (e.g. a photo which would be a good idea here to clearly show the defect).

Once you're ready, click Communicate Defect Notification, then Communicate.

How to Update a Defect Notification

Once created there is an Actions tab where the Supervisor can update the latest action to be taken and by who. This can be done using the Update Action tab.

Enter the name of the Action Owner, and what action they are to take, then when you're ready click Update Defect Actions.

How to Close a Defect Notification

When the Supervisor agrees it is closed out the Supervisor can confirm the final action and confirm the date it has been closed which then updates the Register.

Within the Actions tab, select the Close Defect tab.

Choose the Close Date, then select Close Defect.