How to Use the Extensions Workflows

This article is a guide to using the Extensions workflows in FastDraft.

This guide contains the following:

• Introduction
• How to raise a Contractor's Extension
  • How to reply to a Contractor Extension
• How to raise a Project Manager's Extension
  • How to reply to a Project Manager Extension

Introduction

FastDraft has the capability for users to request either a Project Manager or Contractor's Extension against Compensation Events. Under NEC there are some scenarios in which either the PM or the Contractor can request for an extended amount of time to reply.

For example, under NEC4 ECC, clause 61.4 states that "The Project Manager replies to the Contractor's notification of a compensation event within:

• one week after the Contractor's notification or
• a longer period to which the Contractor has agreed."

Clause 62.5 also says that "The Project Manager extends the time allowed for

• the Contractor to submit quotations for a compensation event or
• the Project Manager to reply to a quotation

if the Project Manager and the Contractor agree to the extension before the submission or reply is due."

How to raise a Contractor's Extension

A Contractor can request an extension for the deadline to submit a quotation against a Compensation Event in FastDraft.

To do so, use the navigation panel to find Contractor Extensions.

Click Create New.

Select the Compensation Event you'd like to request an extension for, and the Current quote required date will automatically populate below. Enter your details, and when you're ready click Create Draft.

Click Communicate Extension.

Click Communicate.

How to reply to a Contractor Extension

As a PM, to reply to the Contractor Extension click the Reply tab.

Select either Accepted or Not Accepted.

Click Send Extension Reply.

Click Send Reply.

If accepted, the Compensation Event Quote Required date will be updated to the requested extension date.

How to raise a Project Manager's Extension

A Project Manager can request an extension for the deadline to reply to a Compensation Event, or to reply to a quotation against a Compensation Event in FastDraft.

To do so, use the navigation panel to find Project Manager Extensions.

Click Create New.

Select the Compensation Event you'd like to request an extension for, and the Current response required date will automatically populate below. Enter your details, and when you're ready click Create Draft.

Note - if there hasn't yet been a quote on that particular Compensation Event, the Quote Reference will not populate with any information, as below.

Click Communicate Extension.

Click Communicate.

How to reply to a Project Manager Extension

As a Contractor, to reply to the Project Manager Extension click the Reply tab.

Select either Accepted or Not Accepted.

Click Send Extension Reply.

Click Send Reply.

If accepted, the Compensation Event Notice Response Required or Quote Response Required date (depending on which you were extending) will be updated to the requested extension date.