How to Use the Dates Register

This article is a guide to using the Dates Register in FastDraft.

This guide contains the following:

• The Dates Register
• Contract Completion Date - Introduction
• How to amend the Contract Completion Date
• Other Dates - Introduction
• How to Add/Edit Other Dates

Related Articles:

• How to Extend the Contract Price & Completion Date on FastDraft
• How to Manage Secondary Date Changes Under Compensation Events

The Dates Register

The Dates register is where you can add, manage and monitor your contract Completion date and any Other dates you may be using.

To find the Dates register, use the left-hand navigation panel, and under Contract click on Dates.

Contract Completion Date - Introduction

The contract Completion date can no longer be edited via the Contract Overview once a contract has been created, and if you need to amend it you must do so from the Dates register.

Note: once a quote has been implemented on your contract you will no longer be able to edit the contract Completion date. Some examples of an implemented quote are:

• A Compensation Event quote being accepted or assessed by the PM
• A Proposed Instruction quote being accepted
• A Submission with Quote being accepted
• A PM Other Assessment being communicated

If any of the above have been raised but have not made any time impact (i.e. 0 days value, or CE quote is marked as not affecting the Accepted Programme) you will still be able to edit the contract Completion date.

How to amend the Contract Completion Date

To amend an existing contract Completion date, select the pencil icon to the right of the register:

Update the date as needed:

It is not possible to amend the name or type of the contract Completion date.

Other Dates - Introduction

FastDraft can incorporate the following Other dates into your contract:

• Sectional Dates
• Key Dates
• Access Dates
• Other Dates

There are also some Other dates which cannot be added manually, but are auto-generated as you use the platform:

• Contract Completion Date
• Task Order Dates (split between Start and Completion dates)
• Project Order Dates (split between Start and Completion dates)
• Defects Date

How to Add/Edit Other Dates

In the Dates register, click Add New Date

Enter the following:

• Name (description)
• Type
• Date

In principle these dates should only be adjusted via FastDraft functionality, but in practice these are sometimes entered incorrectly. Depending on the User level (Super User and above), there is the ability to Update and Delete the rows on the list. There are also columns that record the Last Amend Date and Last Amend Reference. These columns show the date the Other Date was changed, and any notification associated with the Other Date. The Other Date cannot be amended or deleted if there is an associated notification as shown below.